Executive Secretary Job Duties

By | April 25, 2011

Executive Secretary Duties

An executive secretary works for providing assistance and secretarial support to senior management executives, though he or she may still do other secretarial tasks. The executive secretary can be in public offices or in private firms or companies. The executive secretary needs to be alert and responsive, as they may represent their officer or official at meeting or events where the latter cannot be there themselves.

Executive Secretary Job Duties

  • Handle the flow of information from the top management level through the department
  • Open, sort and categorize all incoming information and getting it to the people‚Äôs concern in a timely manner
  • Process outgoing communication in form of emails, letter, voice messages and other forms of communication
  • Duplicate, file, record and log data shared between departments
  • Answer phones, provide information and process messages for the department manager or officer
  • Maintain files and order supplies as needed
  • Look outstanding and pleasant in handling its position
  • Knowledgeable in its task for better handling of its position

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