The post of executive administrative assistant has a varied degree of duties and roles. They may work as secretaries, front office executive and as an administrator. If you are seeking a front or back office position and are comfortable working for long hours in front of computer then this job is perfectly suitable for you.
Executive administrative assistant post is there in every sector including government, private, corporate, schools and even in the hospitals. Here is a look at the major Executive administrative assistant job duties.
Executive Administrative Assistant Job Duties
Executive administrative assistant needs to manage daily activities and routine of the senior administrative officials.
- He/She needs to arrange conferences and seminars.
- He/She needs to reply to the mails, phone calls and faxes sent by different departments of the organization and external clients.
- Executive administrative assistant needs to maintain confidential documents of the organization.
- He/She is involved in developing corporate goals and plans in association with the other members of the administrative team.
- Executive administrative assistant needs to look for newer ways to improve the office administration.
- Executive administrative assistant needs to prepare reports by analyzing the available data and sharing the same with the management.
- Executive administrative assistant needs to maintain office inventory and stocks.
- He/She needs to anticipate the requirements of the staffs and order goods accordingly.
- Executive administrative assistant needs to coordinate with different departments to ensure the smooth functioning of the organization.
- Executive administrative assistant may have to arrange different workshops in association with the Training and HR department to benefit the employees.
- Executive administrative assistant may be required to maintain the appointment diary of his/her reporting manager and intimate him about his schedules.
- Executive administrative assistant needs to stay updated with the latest in the industry.
- He/ She may be required to review the administrative procedures and practices of the organization and make necessary improvements, if required.